Hospitality bookkeeping that gives you control of your numbers

Daily takings | Supplier management | Award-compliant payroll | BAS and reporting

Built for Pubs / Clubs / Restaurants / Bars / Accommodation / Bottle Shops

A woman sitting at a restaurant bar using a payment terminal, with a tablet displaying payment details. A man and a woman behind the bar are handing a paper bag to the woman, smiling. The woman behind the bar is wearing glasses and headphones, and the bar has a wooden countertop.
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Why Hospitality Venues Choose Admyn

Built by hospitality people for hospitality people.

Running a venue is fast-paced. Your numbers need to keep up.

We help hospitality businesses stay profitable, compliant and in control by keeping the books accurate, the reporting clear, and the admin off your desk.

We know what a DTS looks like at 11pm on a Saturday. We understand gaming reconciliations, function deposits, delivery platform payouts and the complexity of a HIGA payroll.

You do not need to explain your business to us.

What we do

  • Daily Takings and Reconciliation

    We reconcile your daily sales against your POS, EFTPOS settlements, cash and banking — every trading day. Variances are flagged while they are still traceable, not discovered three weeks later when nobody remembers what happened.

    We work with all major DTS and POS systems including Idealpos, Bepoz, SwiftPOS, H&L, Wirely and more. If we do not know your system, we will learn it.

  • Supplier Management and Accounts Payable

    We stay on top of your supplier relationships — tracking invoices, payment schedules and spend by category. If your costs start creeping above where they should be, we will flag it before it affects your margins.

    We use AP automation platforms suited to your venue's size and complexity, reducing manual entry, catching duplicates and making approvals straightforward.

  • BAS and Compliance

    We prepare and lodge your BAS on time, every quarter. GST is reviewed and coded correctly across all revenue streams. We also prepare PAYG, super and payroll summaries so your compliance obligations are met without the last-minute scramble.

    Admyn is a registered BAS agent (No. 263349336).

  • Reporting

    We turn your POS, payroll and banking data into clear, easy-to-read reports. Weekly snapshots cover your wage percentage, COGS, margin trends and revenue by category. Monthly performance packs give you and your managers a complete picture without needing to dig through a spreadsheet.

  • Payroll and Award Compliance

    We manage end-to-end payroll for hospitality venues — award rates, penalty rates, overtime, leave and STP reporting. Everything is calculated correctly under the HIGA or your applicable award, every pay run.

    For venues that want full payroll management, see our dedicated hospitality payroll services.

  • Systems and Setup

    Getting your systems connected correctly from the start saves hours of admin every week.

    We set up and configure your accounting software, chart of accounts, POS integration, DTS and payroll systems so everything talks to each other accurately. If you are moving to a new platform, we manage the transition and make sure nothing is lost in the handover.

    We work with Xero, MYOB, Idealpos, Bepoz, SwiftPOS, H&L, Wirely, Dext, Deputy, Tanda, FoundU and more. If we do not know your system, we will learn it.

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How it works

1. Free Review We look at your current setup — systems, files and pain points — and give you a clear picture of what needs to happen.

2. Clean-Up and Setup If your books need work, we sort it out. We realign your chart of accounts, set up your payroll correctly and connect your systems so data flows cleanly.

3. Weekly or Monthly Rhythm You choose your level of support. We keep your books accurate, your reporting consistent and your compliance obligations met.

4. Ongoing Visibility Reports you will actually use. Numbers that reflect how your venue is really performing.

What you get with Admyn

Real-time visibility Know your wage percentage, COGS, revenue and costs every week — not at the end of the month when it is too late to act.

Supplier cost control We monitor your spending against market rates and flag cost creep before it hits your margins.

Compliance without the stress BAS lodged on time. Payroll processed correctly. STP reported. Nothing falls through the cracks.

Specialists in hospitality We understand tight margins, rostering complexity, seasonal trading, gaming income and multi-revenue venue structures. You do not need to explain how your business works.

Friendly, human support Every set of books is reviewed by a real person. Ask questions any time. We have our phones on early Monday mornings.

 FAQs

 

  • Yes. We set up daily takings systems (DTS) to suit your venue and how you operate. Reconciling takings is at the heart of our bookkeeping service. For venues looking for full data integration, we recommend Wirely. For smaller or simpler venues, we can design a custom reconciliation sheet that is clear, reliable and easy for staff to use at the end of every shift.

  • We have worked with most mainstream POS systems including Idealpos, Bepoz, SwiftPOS, H&L, Wirely and more. If we do not know yours, we will learn it. As long as we can access your sales reports, we can work with any system. If you do not have a POS yet, we are happy to recommend options and help with setup.

  • Quite a lot. Your bookkeeper records business transactions, purchases and expenses — making sure everything is coded correctly and GST is handled properly. They manage supplier bills and due dates so nothing is missed or paid twice. They keep your books tidy and up to date so your accountant can do their job without delays or surprises. In hospitality, that also means reconciling your DTS, managing gaming and function income, coding delivery platform payouts and keeping wages aligned to your award.

  • We use AP automation platforms to streamline invoice processing, reduce manual entry and improve approval workflows. The right system depends on your size and complexity. We will recommend what fits your venue and set it up properly.

  • Yes. We can clean up historical data, correct miscodings, rebuild payroll records and get you onto a clean weekly or monthly cycle. If your books are behind or in poor shape, a rescue job is where we often start.

  • Every venue is different. Pricing depends on your size, systems and how often you need support. We offer fixed, transparent pricing with no lock-in contracts. Most venues start with a free bookkeeping review and we provide a clear quote based on your actual needs, no surprises.

  • AI can automate parts of bookkeeping like data entry, bank feeds and invoice matching, and we use these tools to work efficiently and keep costs down. But it cannot replace the judgment and hospitality-specific insight that a real bookkeeper brings. Every set of books at Admyn is reviewed by a person who understands your venue, your systems and your numbers. We are always reviewing our processes to get the best of both.

  • Yes. We support hospitality businesses across Australia. Most venues choose remote weekly or monthly support and our systems make this seamless.

  • Most venues start with a free review. From there, setup or clean-up can usually begin within a few days. If you have urgent deadlines, BAS, payroll or EOFY, we can often prioritise and move quickly.

Ready to talk about your hospitality bookkeeping?

You can get in touch with Admyn by:

Calling us on: 1300 769936

Or fill in our contact form and we will be in touch.

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